Job: Part-time Office Administrator at Queers for Economic Justice, NYC

Queers for Economic Justice is looking to hire a part-time (with benefits)
Office Administrator.

See below for details.

- Joseph DeFilippis
Executive Director

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OFFICE ADMINISTRATOR

Job Description

Queers for Economic Justice is a progressive multi-racial, multi-classed,
non-profit organization that works on poverty, class and economic justice
issues in the lesbian, gay, bisexual and transgender communities. We are
seeking to hire an Office Administrator, to work part-time (20 hours a week).

Start date: March 15th

Salary: $27 per hour, for 20 hours a week. Plus health insurance.

Schedule: The particular hours are flexible (mornings or afternoons, maybe
even an occasional evening, are ok) and can be arranged to accommodate your
schedule, but they must be spread out over at least three days a week.

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DUTIES:


BOOK-KEEPING AND FISCAL MANAGEMENT
• Enter data about donations into Access-based donor program
• Enter data (about income, and expenditures) into QuickBooks
• Reconcile bank statements, manage accounts payable and receivable in
QuickBooks
• Prepare monthly fiscal reports, out of QuickBooks
• Work with accountant to prepare for annual audits
• Manage outside vendors, including researching and developing accounts,
paying bills, etc
• Make deposits to bank
• Get signatures for checks to be paid


DEVELOPMENT SUPPORT
• Sending thank you letters to donors
• Provide Executive Director with support with grants (administrative
support on tracking, and sending out, proposals and reports)
• Working with Executive Director to track major donor campaign
activities
• Planning, coordinating and supervising mass mailings twice a year


OFFICE MANAGEMENT
• Data entry
• Information technology maintenance and support (website, telephone,
computers, routers, printers etc.)
• Manage office schedules including staff, volunteers, meetings
• Track staff vacations, absences, etc.
• Help staff prepare for board meetings
• Work with broker to coordinate staff health insurance plan
• Oversee maintenance of web site, and emails to send to the list serve

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QUALIFICATIONS:

Requirements:
• PROFICIENCY WITH QUICKBOOKS, ACCESS, EXCEL, PUBLISHER, AND MICROSOFT
WORD PROGRAMS IS ABSOLUTELY REQUIRED
• experience with book-keeping and accounting
• an ability to take initiative, be proactive and organized
• an attention to detail

In addition, the ideal candidate also has the following:
• good writing skills
• ability to track, balance and prioritize, multiple projects
simultaneously
• experience with working in an office
• experience with the immigration, shelter and/or welfare systems
• ability to work with a wide range of people, from all walks of life
• a sense of humor



TO APPLY

By February 20th, send a resume and cover letter by mail to:
Joseph N. DeFilippis
Queers for Economic Justice
16 W. 32nd Street #10H
New York, NY 10001
(212) 564-3608